Šie noteikumi ir pieejami angļu valodā. Ja tev ir jautājumi par saturu latviešu valodā, sazinies ar support@bike-registry.com.

These terms are provided in English. For questions in Latvian, contact support@bike-registry.com.

Terms of Service

Last Updated: December 30, 2025

Welcome to Bike Registry. These Terms of Service ("Terms") govern your use of our bicycle registration platform and related services. Please read these Terms carefully before using our services.

1. Acceptance of Terms

By accessing, registering for, or using the Bike Registry platform (the "Service"), you agree to be bound by these Terms. If you do not agree to these Terms, you may not use the Service. These Terms constitute a legally binding agreement between you and Bike Registry.

2. Service Description

Bike Registry provides a platform for:

Registration of bicycles with unique serial numbers
Secure storage and management of bicycle ownership records
Ownership transfer facilitation through verification codes
Public search functionality for registered bicycles
Purchase and delivery of identification stickers with QR codes
Secure communication between bicycle owners and searchers

3. User Accounts and Registration

3.1 Account Creation

To use certain features of the Service, you must create an account. You agree to:

Provide accurate, current, and complete information during registration
Maintain and promptly update your account information
Keep your password secure and confidential
Notify us immediately of any unauthorized access to your account
Accept responsibility for all activities that occur under your account

3.2 User Data Collection

By creating an account, you authorize us to collect and process:

Personal information (name, email address, phone number, physical address)
Authentication credentials
Profile information and preferences
Communication history and messages
IP addresses and device information
Usage data and analytics

For detailed information about data collection and processing, please review our Privacy Policy.

4. Bicycle Registration and Data

4.1 Bicycle Information

When registering a bicycle, you may provide:

Serial number (required and must be unique)
Brand, model, year, and color
Photographs of the bicycle
Purchase receipts or proof of ownership
Location information (country and city)

4.2 Data Accuracy and User Responsibility

You are solely responsible for the accuracy and completeness of all bicycle information you provide. Bike Registry:

Does not verify the accuracy of bicycle data entered by users
Does not authenticate ownership claims or documentation
Does not guarantee that registered information is correct, complete, or up-to-date
Is not liable for any consequences arising from inaccurate, incomplete, or fraudulent data

You acknowledge that the Service relies on user-submitted information and that we cannot and do not independently verify all data.

4.3 Data Visibility

Bicycle information may be searchable by other users through our public search feature
Personal contact information is never publicly displayed
Search activities are logged and visible to bicycle owners for transparency

5. Ownership Transfers

5.1 Transfer Process

Ownership transfers require dual confirmation:

The current owner initiates the transfer and receives a unique transfer code
The new owner must enter the transfer code to complete the transfer
Transfer codes expire after 24 hours for security purposes

5.2 Transfer Responsibilities

You acknowledge that:

Bike Registry facilitates but does not guarantee ownership transfers
We are not party to any sale, purchase, or transfer agreements between users
Verification of ownership and transfer legitimacy is the users' responsibility
We are not liable for disputes, fraud, or issues arising from transfers

6. Orders and Payments

6.1 Product Orders

The Service offers physical products for purchase, including:

QR code identification stickers
Related bicycle identification materials

6.2 Payment Processing

Payments are processed securely through a third-party payment processor
You must provide valid payment information
All prices are displayed in the applicable currency (EUR, SEK, or other supported currencies)
Prices include applicable taxes where required by law

6.3 Payment Data

When you make a purchase, we collect:

Billing and shipping address information
Payment card information (processed by our payment provider; we do not store complete card details)
Transaction history and order details
Email address for order confirmations and receipts

Your payment information is subject to our payment provider's privacy policy and terms of service in addition to these Terms.

6.4 Order Fulfillment

Orders are typically processed and shipped within 5-10 business days
Shipping times vary by location and carrier
We are not responsible for delays caused by shipping carriers, customs, or force majeure
Order tracking information will be provided when available

6.5 Refunds and Returns

Please refer to our Return Policy for information about refunds, returns, and cancellations.

7. User Conduct and Prohibited Activities

You agree not to:

Provide false, inaccurate, or misleading information
Register bicycles you do not own or have no authorization to register
Use the Service for any unlawful purpose
Attempt to gain unauthorized access to any part of the Service
Interfere with or disrupt the Service or servers
Harvest or collect information about other users
Use automated systems (bots, scrapers) without our written permission
Infringe on intellectual property rights
Upload malicious code, viruses, or harmful content
Impersonate any person or entity

8. Intellectual Property Rights

8.1 Service Content

Unless otherwise stated, Bike Registry owns all intellectual property rights in the Service, including:

Website design, layout, and user interface
Software, code, and algorithms
Logos, trademarks, and branding
Documentation and content we create

8.2 User Content

You retain ownership of content you submit (bicycle photos, descriptions, etc.). By submitting content, you grant us a worldwide, non-exclusive, royalty-free license to use, reproduce, modify, and display such content in connection with the Service.

8.3 License to Use Service

We grant you a limited, non-exclusive, non-transferable license to access and use the Service for personal, non-commercial purposes, subject to these Terms.

9. Limitation of Liability

9.1 Service Availability

We strive to provide a reliable and accurate service. However, we cannot guarantee uninterrupted availability or that user-submitted information is always complete or accurate. Nothing in these Terms excludes or limits your statutory rights as a consumer under applicable EU and Finnish law, including your rights under the Consumer Protection Act (kuluttajansuojalaki).

9.2 No Liability for Data Accuracy

We are not responsible for:

The accuracy, completeness, or reliability of user-submitted data
Verification of ownership claims or bicycle information
Disputes between users regarding bicycle ownership or transfers
Loss or theft of bicycles, whether registered or not
Any damages or losses arising from reliance on information in the Service

9.3 Limited Liability

To the maximum extent permitted by applicable law, Bike Registry is not liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, use, or other intangible losses, resulting from:

Your use or inability to use the Service
Unauthorized access to your account or data
Errors, mistakes, or inaccuracies in content
Any conduct or content of third parties on the Service
Interruption or cessation of the Service

This limitation does not apply to liability for personal injury, fraud, gross negligence, or any other liability that cannot be excluded under Finnish law.

9.4 Maximum Liability

Our total liability to you for all claims arising from or related to the Service shall not exceed the amount you paid us in the twelve (12) months preceding the claim, or €100, whichever is greater.

10. User Responsibility

You are responsible for ensuring that information you submit to the Service is accurate and that your use of the Service complies with these Terms and applicable law. You may be liable for damages caused to Bike Registry or third parties as a result of your wilful misconduct, fraud, or violation of these Terms.

11. Data Protection and Privacy

We are committed to protecting your privacy and complying with applicable data protection laws, including GDPR. Please review our Privacy Policy for detailed information about:

What data we collect and why
How we use and protect your data
Your rights regarding your personal data
How to exercise your rights (access, correction, deletion, etc.)

12. Third-Party Services

The Service integrates with third-party services, including:

Payment processors for secure payment handling
Cloud storage providers for file hosting
Email service providers for notifications

Your use of these third-party services is subject to their respective terms and privacy policies. We are not responsible for the practices or policies of third-party services.

13. Termination

13.1 Termination by You

You may terminate your account at any time by contacting us or using the account deletion feature in your account settings.

13.2 Termination by Us

We reserve the right to suspend or terminate your account and access to the Service at any time, with or without cause or notice, for any reason including:

Violation of these Terms
Fraudulent or illegal activity
Extended periods of inactivity
Requests from regulatory or government agencies

13.3 Effect of Termination

Upon termination:

Your access to the Service will cease immediately
We may delete your account and data in accordance with our data retention policies
Provisions of these Terms that by their nature should survive termination shall survive, including liability limitations, indemnification, and dispute resolution

14. Modifications to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by:

Posting the updated Terms on the Service
Sending an email notification to your registered email address
Displaying a notice on the Service

Your continued use of the Service after changes take effect constitutes acceptance of the modified Terms. If you do not agree to the changes, you must stop using the Service.

15. Geographic Restrictions

The Service is operated from Finland and intended for users in the European Economic Area. We make no representation that the Service is appropriate or available for use in other locations. If you access the Service from outside the EEA, you do so at your own risk and are responsible for compliance with local laws.

16. Dispute Resolution

16.1 Governing Law

These Terms shall be governed by and construed in accordance with the laws of Finland, without regard to its conflict of law provisions.

16.2 Jurisdiction

You agree that any dispute arising from or relating to these Terms or the Service shall be subject to the exclusive jurisdiction of the courts of Finland.

16.3 Informal Resolution

Before initiating formal proceedings, you agree to contact us to attempt to resolve the dispute informally.

17. General Provisions

17.1 Entire Agreement

These Terms, together with our Privacy Policy and Return Policy, constitute the entire agreement between you and Bike Registry regarding the Service.

17.2 Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

17.3 No Waiver

Our failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision.

17.4 Assignment

You may not assign or transfer these Terms or your rights hereunder without our prior written consent. We may assign these Terms without restriction.

17.5 Force Majeure

We shall not be liable for any failure to perform our obligations under these Terms due to circumstances beyond our reasonable control, including natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, strikes, or shortages of transportation, facilities, fuel, energy, labor, or materials.

18. Contact Information

If you have any questions, concerns, or complaints about these Terms or the Service, please contact us:

Bike Registry Oy Business ID: 3594642-9 Address: PL 999, 42011 Yrityslokero, Finland Email: support@bike-registry.com Privacy inquiries: privacy@bike-registry.com

Acknowledgment: By using the Bike Registry Service, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.